Accounting and Administrative Clerk

Organization:

Little Mountain Neighbourhood House Society (LMNHS), a not-for-profit organization, provides educational, cultural, recreational and social services for different age groups, ethnic specific groups, families, and for the wider community of Little Mountain/Riley Park. LMNHS helps to facilitate the Little Mountain community to actively participate, through self-help, in the development of a healthier community.

Job Description:

The accounting and operations assistant provides a full range of accounting and operational support services in a busy office environment of over 25 FTEs. These services include bookkeeping (accounts payable, accounts receivable, payroll), financial reporting, website, server and database administration, and facilities and equipment maintenance.

Full-time, 35 hours per week
Reports to the Finance Manager

Key Responsibilities/Deliverables:

Accounting and Finance:

process weekly accounts payable, petty cash reimbursement, accounts receivable, bank deposits, and bank reconciliation.
Input and reconcile monthly childcare fees; Retrieve the fee from the database and produce annual taxable childcare fee receipts.
Assist in developing and updating budget according to program needs.
Assist in reconciling monthly financial record and transactions.
Assist in developing financial models for presentation and reporting purposes.
Assist in monthly financial statements and year-end audit.
Assist in financial reporting to the government bodies and private funders.

Payroll and Benefit Administration:

Process 3 payroll runs (hourly, salary, Sunset) and ROE as needed.
Respond to requests from government or other agencies re: payroll information, as needed.
Provide information to employees on payroll matters, benefits plan details and payroll and benefits collective agreement provisions.
Maintaining monthly absence records of employees to calculate pay and benefit entitlements including retroactive pay.
Verify accuracy of pay stubs and distribute pay stubs indicating gross and net salaries/wages and deductions such as taxes, union dues, group insurance and pension plan contributions.

Key Responsibilities/Deliverables: (continued)

Administrative Support Duties:

Performs a variety of administrative support duties including:

Maintain and trouble shoot computer, photocopier and other office equipment.
Front Desk Relief .
Set up and maintain donor’s database list and keep track of charitable receipts.
Calculate and enter vacation and sick leave data into spreadsheet.
Other related duties as assigned.

Qualifications and Skills

Formal accounting education required.
Strong understanding of accounting principles.
1 to 2 year(s) experience in an accounting or administrative role an asset.
Intermediate/advanced skill in Excel and other Microsoft Office applications.
Working knowledge of computerized accounting systems an asset.
Ability to communicate, both orally and in writing, effectively, while maintaining confidentiality.
Exceptional organization and problem solving skills, attention to detail is a must.
Willingness to take initiative, ability to multi-task, prioritize to meet deadlines, and work effectively under pressure.
Must have valid BC driver’s license and use of a motor vehicle.

To apply, send resume and cover letter to:
Claudia Cao, Finance Manager
Email: Claudia
Only short-listed candidates will be contacted.